Vendor Registration​

The Vendor Registration process is simple!  We wish to keep our event astronomy or science related.  If your business or exhibit has an astronomy or science connection, then we invite you to apply.  You provide all of your necessities, tents, tables, chairs, etc.  Sites will have access to electricity as well as parking directly behind your site.  That’s it.  Simple! 

To register please use this link or contact us at  You should apply as soon as possible as there are a limited number of available spaces.  All Vendor spaces are available on a pre-registration basis only. All applications will be reviewed by the committee and a response to your application will be returned as quickly as possible.


For Information about becoming a SPONSOR, please go to our Sponsorship Page.

Tents & Tables
(and other exhibitor needs)

StarFest does not supply tents, chair, tables, carpeting, etc for exhibitors, but we’ve made arrangements for a 10% discount at Seidl’s Party Rentals in Ramona.  Standard sizes are 10×10 and 20×20.  Here is the contact information:

Seidl’s Party Rentals
Gene & Nora Seidl-Owners
432 Maple Street, Suite 5
Ramona, California 92065 
Telephone: (760) 787-9455
(760) 788-5580
Fax: (760) 787-5757

Monday-Friday                Saturday
10:00 a.m.-6:00 p.m.      9:00 a.m.-2:00 p.m.

Be sure to mention your order is for StarFest to get the discount.
Exhibitors are also welcome to provide their own equipment too.

Clubs and other Non-Profit Organizations

As a non-profit organization you will not be charged for your booth space but will need to register for the event.  Since there is no fee charged, online registration is not possible.  Please use the contact form to send us your club information.

Notice: Memberships and other club or organization specific fund-raising items such as t-shirts, mugs, etc. may be sold.  Other “general” items (non-club specific.) cannot be sold.


Registration confirmation will be sent by e-mail, along with your rules and maps. Please include your e-mail address with all registrations.

Cancellation Policy

Booth reservations may be cancelled up to 72 hours in advance of the Thursday date of the Annual StarFest for a full refund. Exceptions may be made for bona fide, documented emergencies. Please e-mail us to cancel your reservation and request a refund.

Insurance Requirements

The San Diego Astronomy Association, Menghini Winery, and Julian StarFest event sponsors do not provide any insurance for claims against any Exhibitor/Vendor; it is each Exhibitor/Vendor’s responsibility to carry their own general liability insurance, a copy of the policy must accompany the registration form.  If paying online, please e-mail a copy of the policy to: Exhibitor/Vendor waives and releases any claim against the above mentioned entities  relating to any theft or damage to any of Exhibitor/Vendor’s property.

Clubs, Vendors, Exhibitors, please read this.

Any retailers, exhibitors, vendors, clubs or other non-profits wishing to have a booth or tent site will need to register their organization or business.

Vendor Setup:  Vendors may start setting up on Thursday.  Those choosing to set up on Friday morning should do so before the gates open at 9:00 a.m.  After 9:00 a.m., you won’t have close access to your booth for your vehicle.

Clubs or other non-profits [501(c)(3)] wishing space for display purposes will not be charged, but are still required to register.  Clubs and non-profits that wish to sell, are required to pay for their space.

A California Resellers License is required to sell items. If you do not already have a permit, you may apply for a temporary sellers permit. For more information please visit the Board of Equalization web page.